Under the guidelines this explanation should be as informative and written in “layman’s terms” rather than technical terms, to make them as transparent as reasonably possible to anybody reading them.
As a company we take the security of people’s data very seriously. We have never held data that we didn’t need legally (for HMRC regulations), that we needed to successfully facilitate an order, a newsletter signup or that we needed to guarantee a warranty. If we don’t need it, we simply don’t take it in the first place. If we no longer need it, we delete it.
HTTP Cookies are small files stored by a website on your computer for a short period. They are designed to hold small snippets of data. Under GDPR, it is important to not only allow you to consent to this information being held, but to also explain our cookie use.
Our site uses session cookies, also known as transient cookies. Web pages have no memory and with multiple people using the site at the same time, it is necessary for the website to be able to identify each user as an individual. Session cookies take no information from your computer and are removed when the browser is closed.
Functional cookies, as the name suggests, are used to aid the websites functionality. So for example if a site has multiple language options or currency options (both pre-set on this site) functional cookies will remember these settings. They are used for things like basket and login scripts. Without them you would have to log in every time you left each page or re-add things to your cart. Functional cookies on this website last 10 days before being removed. This gives you plenty of time to plan your lighting without having to keep starting again should you close the website by accident or shoes to continue at a later time.
Analytical cookies are used to help us monitor the site. In the real world a shop owner would physically see what items their customers are interested in as well as gathering feedback face to face. Electronically this isn’t possible, so using analytics allows us the opportunity to continually improve areas of the site that are less popular, whether it be adding more information, better imagery or even things like video. It also helps make sure that important information is being seen by making these areas more prominent.
When purchasing from the website, the only details held on our system are taken to allow the processing of that order. Namely:
These details are used to send your parcel via our chosen courier (DPD) or via royal mail. By law, these details are kept on our system for 6 years to meet current UK HM Revenue & Customs rules.
As part of our check out process, you must accept that you have read and agreed to these terms before being able to complete your order.
If you would like any information about what personal data is stored, then please contact us via your “My account” panel. To view your account details, simply log in.
If you have any questions about this process, please contact us.
When purchasing your goods from our website, all online payments are either dealt with by Worldpay or Paypal. All payments are handled by these companies on their own platforms with none of your payment details ever being handled by any of our systems.
We simply send your chosen payment option, your order id, name and address as well as how much is to be paid. They send us a response regarding whether your purchase was successful or failed. No financial details are ever seen or held by us.
When placing a phone order, as well as taking your name, address, email, phone number and order, we will also take your payment details. These details are simply used by us to make the payment via Worldpay. Your financial details are hand written on a ‘phone order’ payment form and shredded immediately after your payment has been completed. Your financial details are never added or stored anywhere on our computer system.
Again though under current HMRC laws, your actual order (invoice) will be maintained for six years on our database.
The contact us form generates an email which is sent to our customer services team. It also creates an entry in the administration section of the website. This allows our team to monitor if your query is being dealt with by another team member and the status of your query (complete / ongoing).
The details held are:
This information is only used to help answer your query and not used or shared anywhere else. Once we are happy that your query has been dealt with, these entries are deleted.
By completing an online application you are granting us (R&M Rentals Ltd) permission to perform a credit check under the terms of the data protection act. We hereby notify you that using the information you provide, we will make a search with a credit reference agency. This search will be held on file, we will monitor and record information relating to your payment history and such records will be made available to credit reference agencies who will share that information with other businesses in accessing applications for credit and fraud prevention.
If you have any questions on how performing a credit check will affect you. Please call one of our advisors.
Like many companies online, we use Mailchimp for our newsletters. The only information we share with the Mailchimp platform is your email address. If you have been a newsletter subscriber for more than 3 years, the platform will also have your name.
These details are only held to enable us to send you the newsletter.
To be removed from receiving a newsletter immediately, simply follow the instructions at the bottom of every single newsletter we send. Your details will continue to be held on the mailchimp system, ensuring that you can’t be accidentally re-added to the list.
If you would like to be permanently removed, please email us requesting removal.
The website contains links to third party websites. These include links to social media platforms operated and managed by organisations over which we have no control.
As such, we cannot under any circumstances be held liable for the way in which your data is stored or controlled in these third party servers. We strongly recommend that you read the applicable policy regarding personal data protection for each third party website you access via our websites in order to understand how your data will be used and stored.
If you have any further questions about what data is stored, why it is stored, if it can be deleted or how to delete it, please contact us.
For Credit Reference agency information notice (CRAIN) please visit Credit Reference Agency Information Notice